We are currently looking for a paid Outreach and Volunteers Administrator to work alongside our team here at Mavar. It’s a flexible job, on a freelance basis, working mostly from home but with regular meetings in North London. If you, or someone you know is looking, please do get in touch with email@example.com. The job description and person specification is below!
Mavar provides support to young adults from the Charedi community who have taken the challenging decision to follow a different path in life. The Outreach and Volunteers Administrator assists the Executive Director to ensure that services provided by Mavar’s volunteer network are delivered efficiently and productively. Working closely with the Executive Director to fulfil the charity’s strategic aims, the O & V Administrator will have opportunities for creative planning and project implementation, alongside the liaison and administrative duties outlined below.
The role involves:
Volunteers’ Liaison and Administration
Develop communication systems and resources to enable the volunteers to work effectively, and assist with the development of the team as a whole.
Specific tasks include:
Meet new volunteers (with the exception of potential new mentors); carry out authorisation checks and ensure volunteers are networked with each other and the central information system (Basecamp)
Manage the Under 35s network and the tutors.
Schedule and attend quarterly training sessions for mentors and Senior Leadership Team meetings
Set up and manage volunteers’ emails and manage the WhatsApp group
Design and update resource packs, forms, Member Support Plans and other written materials to support volunteers’ training and processes
Schedule and organise biannual social events for volunteers
Support the Communications Working Group to identify the best means to communicate Mavar’s messages to its target groups. This includes website management and regular use of social media, newsletters, PR and print.
Specific tasks include:
Update website and add new pages or case studies as needed; arrange blog contributors.
Social Media: bi-weekly facebook posts; twitter account;
Layout newsletters for supporters, volunteers and members.
Monthly analysis of SEOs and efficacy of outreach
Help identify potential Benefactors, Trusts and Foundations and maintain appropriate databases.
Identify the application system for individual Trust & Foundations.
Update Information Packs and donation forms and support the writing of tailored proposals
Schedule and organise fundraising events
Administrative Support for Board of Management
Take minutes at Board of Management meetings and monitor progress of agreed actions.
Provide support to the Board of Management’s working groups, as required.
Information and IT Management
Develop and maintain Excel & Mailchimp databases of volunteers, funders and other stakeholders.
Keep Basecamp resources up to date
IT liaison and support
Confident communicator with excellent written skills
Excellent organisational skills and attention to detail
Excellent IT skills, including MS Office Suite, Mailchimp, Adobe, InDesign and/or Canva and website management tools
Ability to prioritise own workload to meet deadlines
Experience of working with and supporting professionals and volunteers
Understanding of the UK Jewish community
A proven track record in planning and delivering successful meetings and events
Experience creating content and communicating appropriately across social media platforms
Experience using project management software/web platforms
Experience designing visually engaging resources
A minimum of 3 years’ experience in a related field is required.
Strongly empathetic to Mavar’s values and mission
Commitment to working confidentially and with discretion at all times
Ability to initiate and develop ideas
A ‘can do’, professional attitude
Driven to support others to achieve great results
Flexible and willing to work outside of ‘normal’ office hours when required
This is a freelance role paying up to £15.00 per hour for 10 – 15 hours per week. The Outreach and Volunteers Administrator will mostly work from home, though regular meetings in north London are required.
To apply, please send a CV and cover letter to firstname.lastname@example.org explaining how you feel your skills, knowledge and experience can help advance Mavar’s objectives, and what in particular interests you about the role and the charity. Please include any access or additional needs that we should be aware of as part of the recruitment process.
Two references are also required, but these will only be taken up on appointment. Recruitment will be conducted on a rolling basis until the role is filled.
MAVAR www.mavar.org.uk supports men and women who have grown up in the closed world of ultra-orthodoxy, and have now taken the challenging decision to explore alternative pathways in the wider world. Recognising the individual’s right to self-determination, the charity enables callers to make informed choices about their future and fosters independence, emotional resilience and cultural integration